Controlled documents, training and sign-off tracking.
Safety Tracker
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Health & Safety notice: Safety Tracker supports maintenance H&S management and record keeping. It does not by itself certify legal compliance, competence, suitability of controls, or that work is safe to proceed. Users remain responsible for following current legislation, company procedures, manufacturer instructions and site-specific controls.
Keep your password private. Never share your Safety Tracker password. If you think someone else may know it, use Forgot password? above to reset it immediately.
or
Explore Safety Tracker with fictional Example Hotel Ltd data. Nothing is saved to the live system.
Set your password
Invited users must choose their own password before entering Safety Tracker.
PTW
Contractor Sign In
Site sign-in, fire/life-safety, asbestos and Permit to Work screening.
Safety Tracker
Compliance notice: Signing in records attendance, induction, access/key and permit information. It does not by itself confirm that a contractor, company, work activity or documentation is legally compliant, competent, authorised or safe to proceed. Required RAMS, permits, qualifications, insurance, supervision and controls must still be verified before work starts.
Safety TrackerCLEAN
Example Hotel Ltd
DEMO MODE
Demo only: all names, documents, departments, signatures and training records are fictional. Demo actions stay in this browser session and never write to Supabase.
Demo
Safety TrackerCLEAN
User
My Safety
Your safety overview. Traffic lights show where you are up to; individual documents and training are kept out of this dashboard.
H&S training overview
Select a traffic-light tile to open that section in H&S Training.
H&S Training
Open and complete your assigned safety training by type. SDS/MSDS is reference information only and is kept separate from Training.
Documents
Choose a document section first, then open the status or tool you need.
Document control
Traffic-light status for approved/current documents, pending approvals and reviews.
Approved/currentAction requiredOverdue / not approved
Document index
Bulk Import
Documents → Bulk Import. Upload PDFs or editable COSHH PowerPoint masters, analyse them first, then choose exactly what is written to Safety Tracker.
1Choose files
2Analyse
3Review detected records
4Import selected
Choose PDF files
Use individual/combined PDFs for RA, COSHH, SSW, TBT or SDS/MSDS. For COSHH you can upload either individual PowerPoints or one complete editable PowerPoint pack containing many COSHH assessments. Nothing is saved during analysis.
Controlled workflow: new or changed RA/COSHH/SSW records are imported as Pending Approval. A combined COSHH PowerPoint pack is split into individual editable .pptx assessments during import, so each COSHH record can later be downloaded, modified and re-uploaded on its own without maintaining a second PDF copy. Training settings and audience are confirmed during approval before the document becomes live.
Select as many files as needed. PDF supports combined packs; PowerPoint (.pptx) supports individual COSHH files or a complete multi-COSHH editable pack. Maximum 45 MB per file.
No files selected.
Create Safety Document
Build a Risk Assessment, COSHH Risk Assessment, Safe System of Work or Toolbox Talk using the correct same-type format and relevant controlled source documents.
Document creation is enabled.
Drafting aid: Generated RA, COSHH RA, SSW and Toolbox Talk documents must be reviewed by a competent person against the source information and actual site conditions before approval. Safety Tracker does not replace professional judgement or statutory requirements.
Recommendation rules
Safety Tracker will advise whether an SSW and/or Toolbox Talk is needed. The recommendation does not block you: a Manager/Admin can choose Create anyway and the override is saved in the draft audit record.
Saved drafts
Drafts are stored in Safety Tracker so they can be continued from another device.
General / Operational Training
Hotel, service, systems, role and other operational training. H&S assignments are kept together under H&S Training.
Checklists
Recurring safety checks in one place. Managers can create fully custom checklists from the Checklist Builder tab.
Safety Awareness
Annual practical guidance and refresher reading. This supports, but does not replace, formal training or task-specific controls.
Monthly PPE Checks
Employee PPE availability and condition checks. Due by the 28th each month; this does not replace normal pre-use checks.
Monthly First Aid Checks
Department first-aid box checks. Failed items feed the shared Needs to be Ordered / Action list and remain open until replenished.
Who's On Site
Live contractor attendance and permit status. All signed-in staff can view this screen.
Asbestos Lookup
Maintenance reference for known or presumed asbestos information before intrusive work.
Important: This lookup supports site controls but does not prove an area is asbestos-free and does not replace the current asbestos management plan, survey, competent advice or required pre-work checks. Stop work if suspected ACM is encountered or conditions differ from the records.
Stop-work rule: this register will show known/presumed asbestos from the current records. It does not prove that unlisted material is asbestos-free. If suspect material is encountered, stop work, prevent disturbance and report it before continuing.
People
Manage Safety Tracker users and roles.
Compliance
Training completion, attendance and renewal status.
Record attendance for instructor-led SSW, Toolbox Talk and other sessions.
Reports
Compliance reports, person evidence packs and archived safety/PPE reports.
Person Evidence Pack
Select a person, then choose the controlled documents and training records you need. Evidence packs are created here in Reports rather than from individual documents.
Monthly Safety Compliance Report
Generate and archive a monthly PDF showing training completed, annual awareness reviews, PPE checks/issues, overdue actions, approvals and controlled reviews.
Contractor Permit Reports
Report contractor permits by company and date/date range, with optional status and high-risk work filters.
Report archive
Previously generated monthly reports retained in Safety Tracker.
Document activity audit
Who opened, downloaded or reviewed files, including activity outside assigned training.
Admin
System setup, repair tools, scheduled reports and build diagnostics.
Document Creation
Show or hide the Create Safety Doc area. Turning this OFF disables the in-app RA, COSHH RA, SSW and Toolbox Talk creator. Normal controlled PDF uploads remain available from Documents; existing documents, approvals, links and training are unchanged.
Departments
Create and manage your own departments. Users can then be assigned to a department in People, and approved documents can target departments automatically.
Asbestos source documents
Upload the current Asbestos Management Plan (AMP), asbestos survey or reinspection report here. These source PDFs are kept separately from normal Documents and are used by Asbestos Lookup and Contractor Permits.
When you receive the AMP and latest survey: upload both here. Uploading the PDFs records the controlled source; the location/register entries are then built from the survey information so contractors and Maintenance see only the relevant asbestos information for the selected work area.
Site locations
Maintain the work-location structure used by Contractor Permits and Asbestos Lookup. Guest-room floors and individual rooms can be added beneath Guest Rooms when ready.
Force Sync & Review
Repairs RA/COSHH/SSW training records, links and review flags without creating document assignments.
Repair SDS/MSDS titles
Reads manufacturer Section 1.1 and aligns every SDS/MSDS title to the actual product identifier/name. Force Sync now does this automatically too.
Repair Risk Assessment titles
Reads the first page of each RA and restores the actual assessment title. This fixes records where a control-measure heading or paragraph was imported as the title. Force Sync now does this automatically too.
Storage Cleanup
Finds orphaned document, training and report files that no live database record references. It never lists approved/current evidence files.
Scheduled Reports
Create monthly or weekly compliance schedules. Reports are archived automatically by the server runner and can be emailed when an email provider is configured.
Monthly schedules default to the previous calendar month. Automatic email uses the optional Supabase Edge Function included in this build; manual report generation works without email setup.